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Bid Notice

Posted 9/5/23

SEALED BIDS will be received by the City of Mason, Ohio will be received through the Bid Express website at www.bidexpress.com  until 11:00 AM, LOCAL TIME, Tuesday, September 26, 2023. The City of Mason will open and publicly read the total bid amount for bids at the Mason Municipal Center, City of Mason, 6000 Mason- Montgomery Road, Mason, Ohio 45040, for the 2024 Mowing and Landscape Contract A.

SCOPE OF WORK to be performed under Contract A shall generally consist of mowing, landscaping, plaza maintenance and irrigation system maintenance and replacement in City right-of-way.  Tasks include mowing, litter pick-up, installing and maintaining annual planting beds, mulching, watering, irrigation maintenance and repair, and applications of chemical herbicide and fertilizer.

BID TABLES  In an effort to allow additional Contractors to bid on this Project, the City has split the work into two smaller project areas. Bid Tables A1 and A2 represent the total combined project area spilt into two separate Bid Tables. Bid Table A is the entire Project. Contractors may bid one, two or all of  Tables A1, A2 or A. Contractors that Bid on both Tables A1 and A2 must Bid on combined Table A.

THE ABOVE MAINTENANCE shall be in accordance with the Contract Documents, on file in the Service Department, 3900 South State Route 741, Mason, Ohio 45036.  The City of Mason reserves the right to reject any or all bids in accordance with the Contract Documents.  The City of Mason reserves the right to add to or to subtract from the contract quantities.

PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS are on file and can be viewed at the Mason Municipal Center, Customer Service Counter, 6000 Mason- Montgomery Road, Mason, Ohio 45040.  Bidding documents may be secured from the Bid Express website www.bidexpress.com/businesses/43460/home. Contractors and sub-contractors can view and download information free of charge. Submission of a bid requires a payment to Bid Express of $35 per bid, or a monthly subscription of $50 for unlimited bidding.  All electronic bidders must first register on the www.bidexpress.com website and create an Info Tech Digital ID. It can take up to five business days to process your Digital ID and it is highly recommended that a Digital ID be enabled 48 hours in advance of submitting an electronic bid. Bidders who wish to learn more about the Bid Express service or to sign up for an account can visit the Bid Express web site at www.bidexpress.com, email customer support at support@bidexpress.com or call customer support at 1-888-352-2439 for information.  Bidders must submit their bid through Bid Express.  No others will be accepted.

LAST TIME FOR QUESTIONS to be taken from Contractors is 12:00 PM, Thursday, September 21, 2023.

EACH BIDDER is required to furnish with its proposal, a Bid Guaranty and Contract Bond in accordance with Section 153.54 of the Ohio Revised Code. Bid security, furnished in Bond form, shall be issued by a Surety Company or Corporation licensed in the State of Ohio to provide said surety.  Upon award of the contract, the contractor shall provide a Contract Bond to the City (100% of the Bid Amount).

EACH PROPOSAL must contain the full name of the party or parties submitting the proposal and all persons interested therein. Each bidder must submit evidence of its experiences on projects of similar size and complexity. Bidders must use the forms contained in the Contract Documents.  No others will be accepted.

EACH BID PROPOSAL shall be accompanied by a Bid Guaranty (10% of the Bid Amount). Upon award of the contract, the contractor shall provide a Contract Bond to the City (100% of the Bid Amount).  Bidders must use the printed forms contained in the Contract Documents.  No others will be accepted.